Terms & Conditions

SVSC Surf

PLEASE READ THIS IMPORTANT DOCUMENT. YOU WILL BE ASKED TO DIGITALLY SIGN AS PART OF YOUR REGISTRATION PROCESS THAT YOU HAVE READ AND FULLY ACCEPT ALL TERMS AND CONDITIONS AS OUTLINED BELOW.

The Southeast Volusia Soccer Club (SVSC Surf) annual fee is due at the beginning of the program year. As a courtesy, the club offers a 10x monthly payment plan for members who would like to pay their annual program fee in installments, which will incur a convenience fee of $100. The Monthly Payment Plan requires that you set up an authorized recurring charge on your credit card or debit Card. No payments are to be given to any member of the coaching staff. 


By signing this agreement, you understand and agree that late payments may result in the player being suspended from all club activities unless and until payment is received in full. “We” understand that failure to fulfill our financial obligations to the club may result in the player being placed “Not in Good Standing.” Refunds are not provided unless there is a prolonged injury or moving out of the area.

 

The undersigned parent and player agree to the following:

1. We agree to honor our commitment to play with the club for the entire program year (August 1st through July 31st).  We understand that many of the club’s annual expense and programming decisions are made and committed at the beginning of each program year based on the number of players selected for the program.  We understand that failing to pay the annual program fee in full and/or leaving the program at any time prior to the end of the seasonal year will have a detrimental effect on the program. Therefore, by registering for the program and signing (electronically, which includes the IP address used for enrollment) this player and parent contract, we hereby agree to pay the annual program fees, plus any team dues, regardless of whether we later decide to abandon or no longer participate in the program for any reason prior to the end of the seasonal year except for a move out of state or a long-term injury (see paragraph 13). 

 

2. We understand that should a player wish to be released from the program and/or transferred to another club prior to the end of the seasonal year (July 31st) for any reason except for a move out of state or a long-term injury (see paragraph 13), the player/parent would be required to pay $500.00 release/transfer fee to the club in addition to fulfilling all financial obligations noted above before any “Change of Player Status” would be processed by the club Registrar. All requests for withdrawal or release from the program must be made in writing and emailed to Admin@svscsurf.com. We also understand and acknowledge that SVSC Surf reserves the right to deny permission for a player wishing to leave, to be rostered with another FAL / NEXT II program during the same season, or if permitted to enroll, play against us in a league fixture.

 

3. All players will need to order their uniforms online directly from Challenger. We’ll use these same uniforms for 2 years (2024-25 seasons). Mandatory uniform kits include (2) game kits, (1) training kit, plus a (1) backpack. Additional items may be ordered individually. 

 

It’s very important to order on time, as we will not carry any inventory, so you MUST purchase online before July 1st to ensure that it arrives before our first game. We will NOT have any uniforms for you to purchase on-site, so please understand that ALL uniforms MUST be ordered online.

 

Starting in mid-May, all registered players will receive an email with a link to order your SVSC Surf uniform. Please check with your head coach if you have not received an email with the link. Uniforms will be shipped directly to you. When ordering, please make sure to access the team site from a computer and not a smartphone, as the Challenger website is inadaptable to a smartphone. Parents may contact Challenger via the website

https://teamstores.challengerteamwear.com/store/southeastvolusiasoccerclub/index#contact.

 

4. We understand that the club will provide coaching and training throughout the program. We agree to attend (2-3) training sessions and league/tournament events as scheduled. Any additional training session may be added for some age groups at the coaching staff's discretion. We understand that additional training opportunities may be offered from time to time. SVSC Surf reserves the right to change a coaching assignment, declared league, or tournament if deemed necessary. We agree to arrive on time for all training sessions and no later than forty-five (45) minutes prior to games, dressed in uniform and ready to play. We agree that it is the player’s responsibility to contact the club coaching staff PRIOR to missing a practice and/or game for any reason. Furthermore, we understand that missing training sessions and games may adversely affect playing time.

 

5. We understand that the SVSC Surf is a 10-month competitive program designed for players who have a true passion for the game, a strong desire to learn, want high-level professional coaching and instruction, are willing to work at improving their play, and are ready to learn what it means to compete in higher-level athletics. We also understand that the Southeast Volusia Soccer Club is a competitive player development program and is not for everyone.  

 

There is no guarantee of minimum playing time. Players will be expected to compete for their place daily based on their performance in training/games and how they compare to other players. All the players in each age group will receive the same instruction and training topics from the coaching staff throughout the program year.

 

6. We understand that the Southeast Volusia Soccer Club will provide a competitive training/playing environment that will challenge each player to be the best that they can be both on and off the field. We also understand that the club’s coaching staff has the sole authority and responsibility for all player evaluations and decisions, including which age group they will train and/or play with, who will play in games, what position they will play, and for how long. Being moved to a team outside of this program which is in line with our player development ideology, is not an acceptable reason to request or grant a release.

 

7. We understand that the club coaching staff is constantly available to provide individual club members with feedback regarding their own personal progress within the program and to highlight specific areas that need improvement. However, we also understand that under NO circumstances will the club coaching staff entertain any discussion regarding the playing level and/or abilities of other club members/players within 24hrs of a fixture.

 

8.We understand that in addition to league and scrimmage games, the club may enter certain age groups in tournaments. We understand that the club will provide us with the tournament dates as far in advance as possible. Additionally, we understand that if selected to represent the club in a tournament, each selected player will share equally in all expenses associated with that particular tournament and that these tournament expenses are above and beyond the club’s annual registration fee as noted above. Events are determined by Southeast Volusia Soccer Club and are mandatory. The per/player tournament fees will cover the costs of the tournament entry fee, referee fees, tournament coaching fee, and travel costs, if any, of the club coaching staff that has been assigned to coach at the tournament.  Once a player commits to a tournament team, we understand that we are obligated to pay the tournament fee even if we withdraw from the team prior to the tournament.

 

9.  We understand that if the player sustains an injury that prohibits him from participating in the program for a minimum of 10 weeks (i.e. suffers a long-term injury), the following will apply:  We agree to provide the club with a doctor’s note outlining the expected length of time the player will be unable to play. The monthly payment obligation will be temporarily suspended until the player is cleared to play again by a doctor. When a membership fee has been paid in full, a credit towards a future Southeast Volusia Soccer Club program will be made available. We understand that this credit may be applied towards next year’s annual program fee for the player or a sibling within Southeast Volusia Soccer Club.


10.We agree that at least one parent will attend the mandatory pre-season parent meeting. Furthermore, we have read and agree to abide by the player and parent responsibilities as outlined in the waiver provided by Southeast Volusia Soccer Club.

 

11.We agree to the Southeast Volusia Soccer Club Code of Ethics as outlined in the required documents and agree to abide by them.  We will act in a manner that is respectful of club officials, the club coaching staff, fellow club members, teammates, referees, our opponents, and all spectators at all times including practices and games (home and away).  We agree that any player and/or parent that does not conduct themselves in a manner consistent with Southeast Volusia Soccer Club and Southeast Volusia Soccer Club Code of Ethics is subject to disciplinary action including but not limited to suspension and/or removal from the program.


ACKNOWLEDGMENT OF REGISTRATION

INFORMED CONSENT: I, the parent/guardian of the registrant, agree that we will abide by the rules of the Southeast Volusia Soccer and all affiliated organizations. My/our child wishes to participate in Southeast Volusia Soccer Club and play soccer during the season of this registration. I/we realize there are risks involved in my/our child’s participation. I/we understand that the risk to my/our child includes a full range of injuries from minor to severe, and the result could be death, paralysis, or other serious, permanent disability. I/We have read and signed the Concussion Waiver Form. I/we accept this risk as a condition of my/our child’s participation in the program.

 

Southeast Volusia Soccer Club believes that the values of respect, discipline, commitment, effort, pride, trust, unity, and developing a true love of the game are vital to the long-term success of our players and our club. Southeast Volusia Soccer Club are committed to developing all of these qualities in our young players. We strive to develop not only brilliant young footballers on the field but responsible young people off the field.

 

Playing Style:

Every group of players within the program will be coached and encouraged to play with skill, passion, and intelligence. We will teach a possession-oriented game of football in which we will attempt to build the ball up from the back in order to create attacks and chances to score goals. The club’s “brand” of football will be an “indirect style” of play versus the “direct style” of play utilized by most other clubs. In short, we will avoid random (and sometimes mindless) kicking of the ball. Instead, we will encourage our players to be creative in solving the multitude of challenges that the game presents at any given time.

 

Our goal is to create an environment that will stimulate the continued growth of all players (including our highest-level players) by allowing every player in the program the chance to get to the next level of play. We will focus our training and evaluation of our players on the four major components that make up a complete footballer:

 

• Technical: A player’s individual technique and comfort level on the ball under conditions of limited time, space, and increased pressure.

• Tactical: A player’s ability to make proper decisions with and without the ball, based on an understanding of basic attacking and defensive principles; a player’s ability to “read” the game properly.

• Physical: A player’s coordination, mobility, balance, speed, endurance, and strength.

• Psychological: A player’s mindset and motivation; how a player faces problems/pressures encountered both on and off the field of play and how the player chooses to deal with those problems/pressures.

 

Player Development versus Winning: 


While we demand that our players strive to win every time, they take the field for training or games, winning is NOT the primary objective for the club coaching staff. Our primary objective is centered around and driven by our goal of developing individual high- level players in a competitive environment. To achieve this objective, we must allow players to make mistakes even if we lose games in the process. This is the only way the coaching staff can analyze those mistakes, help our players correct them, and ask them to try again the next time. In short, we will demand that our players try to solve soccer problems with skill, passion, and intelligence AND we will expect and allow them to fail as part of their growth and development.  Any parent who generally believes that game results are more important than allowing individual player development to take place in the U9 to U16 age groups should NOT enroll their child in our club.

We believe that winning games will ultimately be a byproduct of our ability to develop well-rounded footballers. Therefore, winning every game is not our primary objective and will NOT be how we measure our success as a club. However, there are times when winning a particular game may be beneficial for a particular age group/team or the club in general. The club coaching staff will determine which games, if any, will take on this importance and may, at their sole discretion, field what they determine to be the most effective team in certain games (league playoffs, certain tournament games, etc.) where a positive result could help push the entire age group/team or the club to another level of play. Every effort will be made to balance the good of the individual player versus the good of the entire age group/team and the club in general.

 

Playing Time:


In the SVSC Surf we ask our players to compete for everything, including playing time in games. The club coaching staff fully understands the importance of players getting the opportunity to play in games, and we will structure our annual game schedule to allow ample opportunities for players to play in games. However, it is important for parents and players to understand that a player’s development takes place over the course of many months of practices, training AND games -- not in any one particular game. Unlike our Recreation Program which is 4 months long and playing time is guaranteed, the competitive season runs year-round, with the objective of establishing a comprehensive game AND training schedule that will provide each player with plenty of playing time. Our goal of developing individual high-level players is not dependent on playing in EVERY game, but rather on playing in MANY games. Although each player will get to play in most games, playing time is NOT guaranteed in every game. The coaching staff is instructed to manage the playing time of each player over the course of the entire program year.

 

During Training:


Through training our players will develop the skill, ability, attitude, and knowledge to be an elite player. We stress that our players(not their parents) take responsibility for playing the game. 

 

We will hold players to the following guidelines: Players must maintain good grades in school. Part of being a good student-athlete involves getting your homework done ahead of time to allow time for football training and games.

• Players will respect the authority of the club coaching staff, all club members, their teammates, opponents, and the game of soccer at all times.

•    All training sessions are mandatory unless otherwise stated by the staff

•    Players are expected to arrive 10-15 minutes early for training sessions.   

•If the players have a conflict with training, the player (not the parent) must contact the coaching staff prior to training

•    Each player must bring a properly inflated ball to every training session.

•    Players must wear the official SVSC Surf Challenger training kit to all training sessions.

•    Practice shirts are tucked in, and socks pulled up at all times.

•    Foul language is prohibited.

•    Players should bring an ample amount of water as part of the required player’s equipment.

•    Players (not the parents) will be responsible to bring and carry all their equipment to and from the field each day.

•   Players are required to assist with the collection of training equipment at the end of the session as well as cleaning up all trash.

•    Players only get better by training on their own. Doing “homework” defines dedication to the game.

• There will be no parent-to-player contact from the time the training session begins until after training officially ends and the coach has released the players (except in the case of an emergency).

 

During Games / Matches:


In games, players have the opportunity to express themselves and showcase their skill, ability, attitude, and knowledge learned during training. We expect our players to properly prepare themselves for each game. We also expect them to conduct themselves in the proper manner during competition. We will respect all opponents and fear none! We will hold our players responsible for the following game-day guidelines.

•    All games are mandatory.

•    Players are expected to arrive no later than 45 minutes prior to a game, dressed and ready to begin warming up.

•    If a player has a conflict with a game, the player must contact the club coaching staff prior to the game.

• Players are to wear the official club training gear for warm-up unless otherwise instructed by the coaching staff.

• Players must bring BOTH game jerseys.

• Game jerseys are tucked in and socks pulled up at all times.

• Player (not the parent) must bring all their equipment to every game, which includes: a properly inflated ball, full uniforms, shin guards, cleats and water

• Upon arrival at the field, players should remain together as a team, stay out of the sun, and wait for coach to instruct them when to begin the warm-up. Running around prior to the official team warm-up should be avoided.

•    Foul language is prohibited.

•    Players are responsible for cleaning up the player bench area after each game, home and away.

 

Parent Roles and Responsibilities:

In order to help create the proper learning environment for our club and our players, parents will be expected to follow the guidelines below. Failing to adhere to these guidelines could result in consequences with regards to your child’s status in the program.

During Training:

The coaching staff is at work during training sessions and this time is extremely valuable.

 

• Parents are to remain off the training fields and sitting against the mesh fence during all training sessions.

• There will be no parent-to-coach contact while a training session is taking place. Parents are to wait until after the training session has officially ended before communicating with the coach for any reason.


Note:  Coaches will provide feedback on each player regularly throughout the year.  Coaches have been instructed not to address parents regarding player issues unless and until the player has approached the coach first and the issue cannot be resolved between the player and the coach. If it becomes necessary for a parent to become involved, all discussions will be limited to their child only. At no time will the coaching staff entertain any comments, discussions, or opinions regarding any other club members. Parents should not shout instructions, coach, or attempt to contact their children during a training session except in the case of an emergency.

 

During Games / Matches:

• There will be no parent-to player-contact during the period beginning 45 minutes prior to the start of a game and ending a minimum of 15 minutes following the end of the game, or when the coach has officially released the players. The parents must remain on the opposite side of the field until the coach releases the players.

•   SVSC Surf have a 48-hour rule for our parents regarding games. Parents must wait 48 hours after a game before attempting to speak with the coach or the Director of Coaching regarding any problem except, of course, in the case of an emergency. This is designed to allow cooler heads to prevail in any situation that may arise during the course of a game. Please note that if this is a player issue, the player (not the parent) must attempt to discuss the problem with the coach first as noted above.

 

COVID HOLD HARMLESS AGREEMENT SOUTHEAST VOLUSIA SOCCER COMMUNICABLE DISEASE RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT

In consideration of being allowed to participate in any way in any US Soccer Federation related events and activities I, the undersigned participant, parent, or legal guardian, acknowledge, appreciate, and agree that: By participating in USSF related events and activities, there are certain risks to me arising from or related to possible exposure to communicable diseases including, but not limited to, the virus “severe acute respiratory syndrome coronavirus 2 (SARS-CoV-2)”, which is responsible for the Coronavirus Disease (also known as COVID-19) and/or any mutation or variation thereof (collectively referred to as “Communicable Diseases”). 

 

I am fully aware of the hazards associated with such Communicable Diseases and knowingly and voluntarily assume full responsibility for any and all risk of personal injury or other loss that I may sustain in connection with such Communicable Diseases. I, for myself or for my minor child(ren) or ward(s), and on behalf of my/our heirs, assigns, beneficiaries, executors, administrators, personal representatives, and next of kin, HEREBY EXPRESSLY RELEASE, HOLD HARMLESS, AND FOREVER DISCHARGE SOUTHEAST VOLUSIA SOCCER CLUB, FLORIDA YOUTH SOCCER ASSOCIATION, US CLUB SOCCER. and its officers, officials, agents, representatives, employees, other participants, sponsors, advertisers, and, if applicable, owners and lessors of premises upon which USSF related events and activities take place (the “Released Parties”), from any and all claims, demands, suits, causes of action, losses, and liability of any kind whatsoever, whether in law or equity, arising out of or related to any ILLNESS, INJURY, DISABILITY, DEATH, OR OTHER DAMAGES incurred due to or in connection with any Communicable Diseases, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASED PARTIES OR OTHERWISE, to the fullest extent permitted by law.

 

Weather Policy: In the event of an imminent storm, only a member of the SOUTHEAST VOLUSIA SOCCER CLUB is permitted to proactively cancel a practice session.

Southeast Volusia Soccer Club will follow the weather policy as outlined below: In the event of heavy rain, immediately before or during a session, the session should be temporarily suspended, and both the team and coach should wait to see if the storm passes. Once 50% of the session has elapsed at that time the session will be cancelled.

 

In the event of lightning, before or during a session, the policy is for all coaches, parents and players to leave the fields immediately and wait in their vehicles until the Thor Guard lightning detection system signals all clear. Players and parents must be directed by coaches to leave the fields immediately and also wait in in their vehicles until the Thor Guard lightning detection system signals all clear. Once 50% of the session has elapsed, if lightning persists, at that time the session will be cancelled.

 

In the event the fields become waterlogged, the City of New Smyrna may make a decision to close fields for that evening. Southeast Volusia Soccer Club will not provide makeup sessions for any practices cancelled due to inclement weather or field closures outside of our control.

 

 

 HAZING AND BULLYING POLICY:

Southeast Volusia Soccer Club welcomes and encourages players of all ethnicities and socio-economic backgrounds to join our membership. Members of the SVSC Surf community will embrace different cultures. We wish to provide a place for every player to learn, participate and enjoy the sport regardless of ability level. Every member of the SVSC Surf family (player, parent, coach, and staff member) will be treated with respect and compassion and will be encouraged to perform and behave to his/her best at every given moment. All club members will be required to respect the game, players, opponents, team values, officials, staff, parents, and coaches.

 

SVSC Surf is founded on the following core values:

• Accountability

• Advice

• Empathy

• Enjoyment

• Humility

• Leadership

• Passion

• Respect

• Safety

• Tenacity

• Unity 

 

SVSC Surf does not condone nor tolerate hazing or bullying. Hazing is the practice of rituals, challenges, and other activities involving harassment, abuse or humiliation used as way of initiating a person into a group, team, or club. Bullying is the use of force, threat, or coercion to abuse, intimidate, or aggressively dominate others. 

 

Hazing and bullying foster a climate of fear and disrespect that can seriously impair the physical and psychological health of its victims and create conditions that negatively affect learning. Hazing and bullying involve unwanted, aggressive behavior that results in an imbalance of power. The behavior may be repeated or has the potential to be repeated over time. The imbalance of power involves the use of physical strength or popularity to embarrass, control, or harm others. Hazing and bullying can occur before, during, or after practice.

 

The three types of bullying include verbal bullying, social bullying, and physical bullying. Verbal bullying involves saying or writing mean things. It includes teasing, name-calling, inappropriate sexual comments, taunting, or threatening to cause harm. Social bullying, which is sometimes referred to as relational bullying, involves hurting someone’s reputation or relationships. Social bullying involves telling other children not to be friends with someone, leaving someone out on purpose, spreading rumors about someone, or embarrassing someone in public. Physical bullying involves hurting a person’s body or possessions. It includes hitting/kicking/pinching, spitting, tripping, or pushing, taking or breaking someone’s things, and making mean or rude hand gestures.

 

Cyberbullying is bullying that takes place using electronic technology. Electronic technology includes devices and equipment such as cell phones, computers, tablets, and communication tools, including social media sites, text messages, chat, and websites. Examples may include mean text messages or emails, rumors sent by email or posted on social networking sites, and embarrassing pictures, videos, websites, or fake profiles. If an SVSC Surf player feels that they are a part of a hazing ritual or being bullied, they should immediately contact their coach or any member of the SVSC Surf leadership.

 

I agree that this Agreement is intended to be as broad and inclusive as is permitted by the laws of the State of Florida, and if any portion hereof is held invalid, it is agreed that the remainder shall continue in full legal force and effect.

 

FOR PLAYERS 18 AND OLDER I HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY DIGITALLY SIGNING IT AND I SIGNED IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.

 

FOR PARENTS/GUARDIANS OF PARTICIPANT OF MINOR AGE (UNDER AGE 18 AT TIME OF REGISTRATION)

I certify that I am the legal parent/guardian with responsibility for this participant, and that I have read the foregoing Agreement and do consent and agree to his/her release of all the Released Parties as provided above. I further agree that, for myself, my heirs, assigns, beneficiaries, executors, administrators, personal representatives, and next of kin, I expressly release and agree to indemnify and hold harmless the Released Parties from any and all liability incident to the above Participant’s involvement or participation in FYSA related events or activities as provided herein, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASEES, to the fullest extent permitted by law.

 

Refund Policy:

Southeast Volusia Soccer will refund registration fees only if your player moves more than 70 miles from his/her primary residence prior to the start of the season or if the player is unable to participate due to a season-ending injury or illness as documented by a physician.

 

No refund, credits, or fee transfers will be allowed for any other reasons. If Southeast Volusia Soccer is unable to place your child on a team, a full refund will be issued. Conflicts with practice schedules are not grounds for refunds. Refund requests due to injury must be made within 2 weeks of injury or illness and must include a physician’s note. No reimbursements will be granted for any programming canceled due to weather, acts of God, pandemic, or forfeits.

 

PLEASE NOTE THAT ALTHOUGH WE ALL LOVE OUR FAMILY PETS, DOGS ARE NOT PERMITTED AT THE FIELDS UNLESS PROOF THAT THEY ARE A SERVICE DOG IS PROVIDED WHEN REQUESTED

The terms and conditions of our youth soccer program are subject to periodic review and updates as deemed necessary by the Board. All aspects related to the club, including policies, procedures, and operational decisions, are under the final review and approval of the Board members. This ensures that our program adheres to the highest standards and best practices, maintaining a safe and structured environment for all participants.


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